Santa Rosa Senior Center

Introduction to Beginning Internet/E-mail

Week Two

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Working with Email Accounts

A Hotmail class email account has been set up for this class. You will need to be assigned the Hotmail account name and password in class at the first meeting. Check the first page for sign in information. After that, you may access our class email account at any time from the Internet.

Class Email Account 

  To get to hotmail you will:  www.hotmail.com

  • Type www.hotmail.com into the Address Bar dialog box of your browser and press Enter:  or, Type http://www.hotmail.com and press Enter on the keyboard to go directly to Hotmail.
  • This will take you to the Sign In page.
  • In the boxes type the User ID and Password for this account.
  • Contact Instructor for User ID and Password.
  • Click Sign In and you will go to the Email account for the class. Look over the Email page and identify the following: 
    • Compose, Send, Attachment, Draft, Calendar, and Other features.

This week we will become familiar with email. There are two basic types of email accounts: ISP accounts and Internet accounts.

ISP Email: The email that comes with ATT, Comcast, Sonic are ISP accounts and come with the subscription to the Internet account. ISP email often use the application Outlook Express, Eudora, Internet Mail to access email.

Internet Email: hotmail, and Hotmail are Internet email accounts are generally free. You must have access to the Internet in order to use the account. The Internet accounts are accessible anywhere at anytime if you have access to the Internet. Usually these accounts do not function with Outlook Express.

This week we will learn to:  

  • Send and Receive email

  • Reply and Forward email

  •  Compose email messages

  • Read attached files and produce

  • Use special features to compose email messages

  • Sign up for an internet email account through Windows Live Mail for Windows XP

Using Email Applications to  Receive and Send Email

Several email applications are available to send and receive email. Which one you will use your email account will depend on the operating system and the word processing application you have installed on your computer. The following is a partial list of applications and operating systems:

  •  Outlook Express: use with Windows XP and older (see below)

  •  Microsoft Outlook: use with Windows XP and older (see below)

  • Windows Live: use with Vista (directions can be downloaded from Microsoft)

  • Windows Live Mail: use with Windows 7. (WLM can be used on Windows XP if you downloaded and installed this application on computer running Windows XP).

  • Web-based email: Hotmail, Gmail, Yahoo!. You will need to sign up for a free email account.

Receiving and Reading your Email

  • Make sure Inbox is selected in the Folders box: this will open the inbox and display new mail that has arrived. Look at the messages:

  • In the right window find From and look at the list of items under From. These are messages that have been sent to the Inbox.

  • Place your mouse on the first item and click once to select it. Click twice to open it.

  • Check for new email: Click on Tools, Send and Receive Email and click on Send and Receive Email. This will download any new email messages.

Sending Your Email

Click on Message (or a similar word, e.g., Compose) button on the Menu Bar: This will take you to an email form on which you will write your message and address.

  •  Click in the box next to the From and type your email address. This is similar to the return address on an envelope.

  • Click in the box next to the To and type the email address of the person you are emailing.

  •  Click in the box next to the Subject and type a title for your email.

  • Click in the box next to the Message and type the message you want to send.

  • Find the button that says Send and click it. This will send your email to the address of the person in the To box.

  • If all goes well, a message box will come up and tell you that you have successfully sent the message to the recipient
  • Close the email message window to return to you Inbox.

Reply and Forward Email Messages

  • Open an email message by clicking on the message or sender.

  • You will see on the Tool Bar three sets of heads and arrows.

  • The first single head with an arrow pointing to the left is for a Reply Message.

  • If you want to send a message back to the Sender, write the response in the Message box.

  • To send the message back to the sender, click the reply icon.

  • The last single head with an arrow pointing to the right is a Forward Message.

  • If you want to forward the message to someone, write your message in the Message box and click this icon.

Receiving and Saving Email Attachments

  • Click on the email that contains the attached file to open it.

  • You will see a little paper clip near the top of the message and next to the paper clip you will see a file name.

  •  Click on the paper clip or the file name to open the attachment.

  • A menu will pop up and ask you to Open or Save the attachment. You should Save the attachment to a disk rather than open it on your computer. This is to prevent viruses from getting on to your computer through the attachment. Use a flash drive to save the attachment.

Saving your email

  • Click on File.

  • Click on Save As

  • You have three places you must enter information:

  • Find Save in and click the box to see what is in it. Click on flash drive

  • Find File name and type the name of you want to use. Try to use abbreviations to save space.

  • Find Save and click it. You will see a green light on the flash drive as the file is being save.

Reading the attachment

  • Click on My Computer and find flash drive.

  • Double click on flash drive and find the file you just downloaded.

  • Double click the file to read the attachment.

Receiving and Saving Photo Attachments

  • You can open and save photographic attachments the same way you open and save files.

  • Often, the photo will be displayed on the email.

  • Each email program will handle attachments slightly differently.

Sending File or Photo Attachment

Before you begin, make sure you know where the file or photo is located on the computer.

  • Sign on to your email account and go to New Message.

  • Make sure the your address, the recipient's address, the subject and message are filled in.

  • Find at the top of the area something that says Attachments. Click attachments.

  • You will be asked to find the file or photo you wish to include by browsing for a location.

  • Find the file or photo and click on it.

  • When you are done, click on OK.

  • After the file has been attached, you will be taken back to the email message so you can send it.

  • Click send to send the email message and attachment.

Address Book

  • Click on Contacts.
  • You can keep the email address of your friends in the Address book. Type a name and an email address into the form and save.
  • When you want to send a person and email, click on the word To in New Messages and click on the person's name. This will enter the person's email address into you email message.

Using MS Word and Other Word Processors to Send Email

You can send email from most commercial word processors: MSWord, Corel, OpenOffice.

  •  Click on the MS Word icon on the desktop or in Start.

  • Look for the blue capital W: or, go to Start, Program Files, and scroll to MS Word and click.

  • Write a letter: for our purposes write the following:

    Dear Mary,

    I will see you next week.

    Your friend,
    Mil

    •

    Click on File

  • Click on the double down arrows at the bottom of the menu.

  • Click on Send To

  • Click on Mail Recipient.

  • A new window will appear: (you will see):

    •  From

    • To

    • CC

    • BCC

    • Subject

    •  The message box will have the letter.

    • Make sure you are connected to you internet provider.

    • Click Send a Copy and the email will be sent. 

    • You can attach files using MS Word. Word Pad does not let you send email.

     

    Working with Email Vocabulary

    1. Account name
    2. Password
    3. Sign In
    4. Sign Out
    5. User name
    6. Email account
    7. Inbox
    8. Outbox
    9. Sent Items
    10. Draft
    11. Trash
    12. Message 
    13. Write a Message
      1. To (required)
      2. Cc
      3. Bcc
      4. Subject (required)
      5. Message box (message area)
      6. Attachment
      7. Attach a file
      8. Send
    1. Read Message 
      1. Forward
      2. Reply
      3. Attachments  
      4. Outbox
    2. Message sent
    3. Messages waiting
    4. Address Book
      1. New contact
      2. Email address
    5. Attach an email address to a new message

    **Supplemental: Using Outlook Express Receive and Send Email

    Outlook Express:

    Your computer at home needs to be set up to be able to use Outlook Express. Contact you Internet provider for assistance.

    • Click on Start and scroll to Outlook Express. (The computers in our lab are set up to use Outlook Express with an assigned email account. We will use these account for class instruction in Outlook Express.)

    • The account name and password for your lab computer will be located on a label on the computer monitor.

    When Outlook Express starts you will see the following on the left panel and right panel:

    On the Tool Bar: Create Mail and Send and Receive

    Left Panel

    Local Folder:

    Inbox: new messages

    Outbox: messages to be sent

    Sent items: email messages you have sent Deleted Items

    Drafts: unfinished messages

    Right Panel

    (PC) From Subject Received

    (New and opened email messages)

     

     

     

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